IPMS/USA Executive Board Meeting Minutes

Annual Meeting
August 21, 2009

Officers Present

• Jack Kennedy (President)
• Dave Morrissette (First Vice President)
• Ron Bell (Second Vice President)
• James Corley (Secretary)
• John Noack (Historian & Publication Director)
• Dick Montgomery (Director of Local Chapters)
• Ed Kinney (Treasurer)
• Eric Aitala (Webmaster)
• John Ratzenberger (DFL)
• Mary Jane Kinney (Office Manager)

New Business

• Presidents Report & New Items - Jack Kennedy
  • Hall of Fame
    • An exploratory committee will be formed consisting of three long-time members to explore the feasibility of a Hall of Fame and suggest guidelines for induction
  • Life Memberships
    • A Life Membership has been granted to Aris Pappas (IPMS #22039) for his years of service as Chief Judge
  • Membership Extension
    • Bob Hester (IPMS #36955) is granted a five year extension to his membership in recognition of his service as webmaster
• First Vice President's Report & New Items – David Morrissette
  • NCC & Category Name Review
    • It was suggested that the current aircraft categories are too confusing and generate many complaints from the members.
  • Revell Make & Take update
    • We are spending $5-6K per year with Revell
    • They are looking at a way to cut our costs
    • Shipping kits from the MnT Coordinator's Florida location is becoming a burden, will examine shipping alternatives
  • Reviewer Corps Status update
    • 126 reviewers
    • Donations from new companies are promised.
      • HobbyLink Japan
      • MRC/Academy
  • Badger Airbrush is proposing a national “Best Finish” award selected from regional winners. More to come
• Second Vice President's Report & New Items – Ron Bell
  • 2010 Convention Report
    • IPMS Phoenix is well placed and looking good for next summer.
    • Financial details have been worked out to comply with new IRS requirements.
    • CMS hardware purchase proposal shelved due to prices
    • CMS software being rewritten with new platforms in mind.
  • Possible use of convention site locator service
    • Site locator service to find best sites and rates at no cost to IPMS.
  • Best Canadian Subject Award will be dropped effective 2010.
• Treasurers Report - Ed Kinney
  

Regular Checking Acct	$ 32,865.01
Regular Savings Acct	$ 27,420.58
Convention Savings Fund	$ 14,262.56
Make N Take Checking	$ 2,027.51
2010 Convention Checking	$ 1,372.05
Key Bank CD	$ 41,151.10
National City CD	$ 75,000.00
Total Assets	$194,098.81
Outstanding Bills
V21J4 Printing	$ 9,000.00 +/-
Total	$185,098.81 +/-

• Director of Local Chapters Report & New Items – Dick Montgomery
  • The Chartered Chapters shall henceforth be required to give at least an annual treasury update to its membership.
• Office Managers Report – Mary Jane Kinney
  • Back issues of Journals in storage?
    • Back Issues will be offered in a bundle
    • Unsold bundles will be disposed of for recycling
    • Old Journals will also be sent out with M&T boxes
  • Membership Incentive Program – continue or not
    • 105 'new' members have rejoined
    • Program will continue for another year
  • Credit card/shopping cart on website
    • Still a work in progress
    • Looking at companies which offer complete packages
    • Setup & Hosting fees are an issue
    • Interweaving with Membership Database for Event Registration is the big technical challenge
    • Needs to be operational by Dec. 15, 2009 for Phoenix
• Webmasters Report & New Items – Eric Atalia
  • New format for Hobby Shop Guide
    • There has been some experimentation with the format of the HSG, making updates and searches much easier.
  • The Forum is running using a commercial package - Invision Power Board (IPB) - version 2.3, version 3.0 is available. 
    • It is a package based upon PHP scripts and a MySQL database backend. 
    • It requires a memory allocation for PHP of 160MBytes - EasyCGI only provides 20MBytes and will not increase this amount. 
    • This is the probable source of the instability of both the Forums and the impsusa2.org server.
      
• Summary Statement
  
• Adjournment

Submitted by James Corley, Secretary