Present:

Dave Morrissette (President)

John Noack (First Vice-President)

Ron Bell (Second Vice-President)

Ed Kinney (Treasurer)

Jim Bates (Secretary)
Pat Covert (Historian)

Jack Kennedy (Director of Local Chapters)
Glen Broman (Director, Foreign Liaison)

Mary Jane Kinney (Office Manager)

David Von Almen (Journal Editor)

Bob Hester (Internet Coordinator)

1.  President:

A.  E-board Meeting at the Nationals - The third quarter e-board meeting will be at the Nationals - Saturday PM after bid presentation/decision.  Pat and Glen will not be in attendance.
 

B.  Business Meeting for the Nationals – It will be Thursday night.  Please forward information to Dave M (financial information from Ed, membership numbers from MJ).
 

C. Make and Take Status – We are dying financially on this.  We are halfway through the year and funds are almost gone.  Make and Take is not taking care of itself.  What kind of return are we getting?  (Goodwill certainly)  John talks to IMMA and gets the same story – no money.  Dave suggests we raise charter fees to fund Make and Take.  For the program to work we need:

1. to find more funds. 

2. a good source of kits. 

Pat suggested working with only one manufacturer (maybe two) to cut costs on kits.  Kind of an Official Sponsor of Make and Take.  Need to look at the entire Make and Take program and get a much better tracking system due to the costs?  John Noack offered to run with this if it helps.

D. Advisory Committee Update - Looking at:

1. Survey of IPMS members (on line and mailed) – see what they have to say.  We are trying to get RCs involved in this.  Surveying both Chapter and non-Chapter members.  Trying to find a way to work in non-members/former members.
    

2. Looking at National Convention
    

3. Finished results of Journal recommendations on line by Convention.

2.  First Vice President:

A. Reviewer Corps. - Tamiya now back in the fold for review kits.  Things are working well.   Trying to do more on-line style reviews like the Academy Hornet.
 

3.  Second Vice President:

A. Legal Entity Question - We need to sit down and seriously look at the incorporation status and the non-profit status.

 

B. Convention Tables - Glen asked if we are setting aside club tables for every convention.  Good opening for SIG.  We will see how it goes, but it is a good idea.

4.  Secretary

A. Official National Meeting Minutes in the Journal?
Will submit them for David’s use if he chooses.

5.  Director of Local Chapters

A.  Chartering -  190 chartered chapters.  There will be a Journal article listing which chapters are not chartered  in Fall Journal.  A couple of chapters merged.  Six new chapters so far, including three automotive clubs.

 

B.  Chapter Affiliation - Can we add line as to chapter affiliation to the membership form?  (Table this till the Oklahoma City meeting.)

A. SIGs - Trying to get them in line.  Sending out a second mailing.  There was a spotty response to first mailing.  As an example the P-47 SIG never heard of IPMS.  No response from some SIGs – when do we pull from Journal?  Glen will come up with a plan.
 

B.  International Reception - Will be held again at National Convention.
 

A. Financials – Ed says it is status quo. 

1. Checking $ 6,550.09

2. Savings $22,289.80

3. Convention Savings: $8,990.74

4. Investment Account: $101,729.86

5. Make and Take Account: $956.44

Keep in mind we just paid $6,000 on awards and just paid for the Journal.

 

B.  Awards 

1. Need something in agreement for Atlanta.  (John Noack   suggested that we cap on what we would pay for awards, if host chapters choose not to use our “standard” package.)
    

2. What is Phoenix’s status with awards?  Strongly suggest to Phoenix that they use our awards.

ACTION:  Ron will follow up.

C. All trophies RC/Webmaster of the Year/Chapter of the Year
have been ordered and will be flown to Oklahoma City.

A. Membership Survey - Will send out mass e-mailing on the survey.  Nat wants to keep track any of e-mail bounce backs.  There will be a real time statistics and summary reports page for the Advisory Board to review survey results.

B. Website Hosting Service Upgrade – Planning to implement upgrade to higher level plan which includes increased storage, bandwidth, SSL, and enhanced Database capabilities beginning shortly after the Nationals.

          C. 2003 Webmaster of the Year – Still waiting for votes.  Get those in.
 

A.  Reduction of cost from printer - Costs have gone down both from David learning new things and the printer helping us out.
 

B.  Advisory Committee Journal Recommendations – Some ideas are good and some are unique. Costs are always an issue.

1. Color Convention Issue - We are looking into this.  Color cost:  $1000 extra for just winning models.   $4000 extra for the whole issue.
    

2. David points out that we are competing for the hobby dollar, but not competing as far as paying contributors…etc…
    

3. Discussed web Journals.  All agree it just isn’t workable/cost effective and/or a good idea right now.  No cost savings would result from  cutting down on print copies... All costs are working into the print run already.

C.  Journal Succession - Still an issue.

A.  IPMS/USA Logo Stickers - Decided to go ahead and do some.  Do 1000 of them.  77 cents each for two colors.  Price goes down if we order more or do one color.  Pat Covert will put together the artwork.