Officers Present:

Jack Kennedy (President)

John Noack (First Vice President)

Ron Bell (Second Vice President)

James Corley (Secretary)

Dick Montgomery (Director of Local Chapters)

Ed Kinney (Treasurer)

Mary Jane Kinney (Office Manager)

Bob Hester (Webmaster)

Secretary James Corley called the roll.

Presidents Report

• A nomination was made to have Dick Montgomery fill the empty Membership Secretary position. Jack Kennedy moved the question, John Noack seconded. The motion carried unanimously.

• The new contest disclaimer has been edited with input from the NCC & Kansas City. The revised disclaimer will be used this summer in Kansas City. Orange County has been advised of the policy.

• The Adult Basic Modeling Program (ABMP) proposed by IPMS Alamo Squadron is progressing. Concern was raised about the use of a single kit for the entire program. John Noack will contact his industry contacts to secure alternate kits. A questionnaire about this program as well as MAP2 will be available at the Nationals.

First Vice President’s Report

• IPMS will no longer be hosting the International Reception at the Nationals due to low part participation.

• There has been significant lag time in posting new reviews to the website. This could cause manufacturers to not donate review kits in the future. Bob Hester will investigate possible solutions and report back to John Noack.

Second Vice President’s Report

• The National Trophy Package will become more cost effective in the future. Effective in 2008, host chapters will be responsible for trophy costs above the cost of the IPMS/USA provided package plus 10%.

• Two chapters, Virginia Beach and Orlando, have expressed interest in bidding for 2008, and one has requested a bid packet for 2009.

• Ron Bell reports work is in progress with Kansas City for 2006, a recent teleconference yielded good results and confidence is high for the success of the show.

• There will be no Scholarships offered in the future in conjunction with the National Convention.

Secretary’s Report

• Secretary will get updated minutes for the website.

Treasurers Report

• Ed Kinney recommended that we hire an accountant to review our practices in light of significant new regulations the IRS is placing into effect for NPOs and to guarantee our compliance. Our situation as a society has changed and we need to be proactive and discover what we need to do before the IRS notifies us. Ed Kinney moved that we hire a tax accountant to review and possibly prepare our first filing. Seconded by Ron Bell. Motion carried unanimously.

Balances as of May 1, 2006

Checking account -                                    $  25,051.16

Savings Accounts:

Regular Savings                                   $ 7,394.16

Convention Savings -                         $  14,160.78

Money Market Savings -                      $107,160.47

Make N Take -                                  $    2,103.55

TOTAL of all accounts                                      $ 155,870.12

 

Checks that will be written in the next 10-15 days our of checking:

V18J4 Journal        approximately       $ 8,000

Postage V18J4      approximately        $ 1,500

Balance of premium, Liability insurance $ 3,500
 

TOTAL of all outstanding checks       $13,000.00 ±

Approximate Balance                       $142,870.12 ±

Director of Local Chapters Report

• Dick Montgomery proposed the formation of the Satellite, International and Cyber Region, with the Director of Foreign Liaison appointed as the Regional Coordinator of said region. This region will be comprised of all non-US and cyber chapters. Dick Montgomery moved the question and Jack Kennedy seconded. The motion carried 5-1.

Office Manager’s Report

• MJ reported that the old copy machine is starting to show it’s age. A new service contact will be about $359 and they cannot guarantee any parts availability. The board agreed to investigate the possibility of purchasing a new copier in lieu of repairing the old one in the event of its failure. The board agreed not to pay for the new service contract.

Webmasters Report

• The current pending amendments are ready to be activated pending EB approval of the layout.

Summary

• The Executive Board has agreed to recognize the effort expended by Bob Hester on his recent Herculean efforts to reorganize the website, create the new DLC Chapter database and keep the forums running smoothly. Well Done and hearty Huzzah!
• The next Executive Board meeting will be in Kansas City.

Submitted by James Corley, Secretary

May 16, 2006