IPMS/USA Executive Board Meeting Minutes

IPMS/USA Executive Board

Annual Meeting, Kansas City, Kansas

August 5, 2006

 

Officers Present:

Jack Kennedy (President)                                   James Corley (Secretary)

Ron Bell (2nd Vice President)                               Ed Kinney (Treasurer)

Dick Montgomery (DLC)                                     Glen Broman (DFL)

Jim Woody (HPD)                                              Mary Jane Kinney (Office Manager)

Bob Hester (Webmaster)                                    Dave Morrissette (Proxy for 1st VP)

 

 

President’s Items – Jack Kennedy

The ABC program and its implementation

o        The ABC program was discussed at the Business Meeting. It was well received and will be rolled out later this year on the website, accessible on the members side of the site.

The MAP program

o        The MAP program has been permanently tabled in favor of the ABC Program

o         

Meteor Special Recognition Program

o        Dave Klaus has allocated up to $10,000 per year out of his advertising budget to go to one individual in each chartered chapter in the form of a $25 gift certificate. Program details will be announced on the website

Amendments

o        We are about 300 short of being able to count the amendment ballots. We need to push the members to vote. Dick Montgomery moved “Amendment publication shall include the name of the proposing member.” James Corley seconded. Motion carried 7-1.

 

First Vice President’s Items – Dave Morissette

The Reviewer Corps needs more members!

There is a push to add reviewers to increase the amount of reviews possible and decrease the review time as the limited numbers now volunteering are overloaded. There is also a renewed push to get more review items from manufacturers

Local Display Opportunities

Several members of IMMA have approached IPMS/USA about having club displays and adult “Make&Take” type events at air shows, car clubs, etc. John Noack is discussing this with IMMA members.

 

Second Vice President’s Items – Ron Bell

Revising the convention parameters

o   The EB will review the terms of the standard contract with the host chapters re: IPMS Split, cost controls, etc.

  • Legal Structures - The EB will discuss incorporation strategies with our tax attorneys at the previously approved meeting.
  • John Vanek and Rusty White will be presenting a standardized software package for each subsequent National Convention to use. The EB will consider other proposals as well. Expected implementation is no earlier than 2008 and the contract with Virginia Beach will reflect its possible use.
  • Revise the Disclaimer: Do we need to include it in the convention registration small print? This will eliminate the confusion and concern experienced this year.

 

Treasurers Report – Ed Kinney

The budget crunch associated with one-time costs incurred cannot continue. We must either gain new members or cut costs. The Journal ad revenues are increasing as response to the revised format is shown to potential advertisers.

 

Director of Local Chapters Items – Dick Montgomery

Recharter Process

  • The new system will save IPMS/USA a slight amount of money. It will greatly streamline the process and require only a payment by check.
  • A motion was made that the Recharter Fee shall be increased to $20 per chartered chapter by Ed Kinney and was seconded by Jim Woody. Motion carried 7-1. This is primarily intended to offset rising insurance costs. It is the feeling that we should publicize the rise this year and implement it for the 2008-2009 recharter cycle (beginning in about 14 months) as to not “surprise” the local chapters.

 

Foreign Liaison Items – Glen Broman

Foreign publication contacts will be placed directly with the Journal staff.

 

Historian & Publication Directors Items – Jim Woody

Journal update

  • Ad Revenues are increasing each issue:

V18J4 - $857

V18J5 - $1294

V18J6 – even greater: Hasegawa, Dragon and Squadron have committed to full-page ads.

  • Wants & Disposals: This column will be continued when new items arrive. They will not be run on a continuous basis and will need to be renewed each issue.
  • A motion was made for the Journal to adjust its publications to match the calendar year. James Corley moved the question, Ed Kinney seconded. The motion carried unanimously. There will be a single extra volume added to this year, November/December will become V18J7 not V19J1. V19J1 will be the January/February 2007 issue.
  • Renewal cards will now be “blow-inserted” into journals based on their expiration dates, pending fiscal discovery.

 

Junior Activities Coordinator Items - Steve Dottavio

  • Make&Take requests are down.

 

WebMaster Update – Bob Hester

Chapter-Member Database

  • The new database is progressing very well. The chapter recharter system will be ready for the upcoming recharter cycle.  The items presented for the website this week will not impede this effort
  • John Ratzenberger is replacing Jim Woody as the review Webmaster.

 

Adjournment

A motion to adjourn was made by James Corley and seconded by Ed Kinney, the motion carried by unanimous consent.