VA Beach Convention Center
Saturday August 9, 2008 12:00pm EST
- Jack Kennedy (President)
- James Corley (Secretary)
- Dave Morrissette (First Vice President)
- Ron Bell (Second Vice
- Dick Montgomery (Director of Local Chapters)
- John Noack (Historian & Publication Director)
- Ed Kinney (Treasurer)
- Bob Hester (Webmaster)
- Mary Jane Kinney (Office Manager)
Secretary James Corley called the roll.
First Vice President's
Reviewer Corps has
been growing, but we still need more people.
We have received over
$30,000 in kits for review in the past year.
Make & Take bought
1300 kits in March, but have used almost all of them
M&T needs to spend
more money on kits, luckily the kits are very inexpensive
Second Vice President's
Orange County has
provided the society with a little over $6000 from the 2007 show.
Management Committee has suggested the use of a common the Convention
(CMS) to run standard registration and contest management.
Portland, Oregon and
Phoenix, Arizona have each submitted a bid to host the 2010 National
Operating Parameters have been updated to make minor adjustments
Historian & Publications
The Journal is getting
delivered on schedule.
The staff has been
expanded to include Brian Casteel as associate editor and Ron Reynolds as
The position of
Advertising Coordinator is still open. Advertising revenue still continues
One future issue will
include a sponsored decal sheet.
The Journal will now
shift to 100% color for all future issues, easing readability.
Costs have risen. The
cost of paper, printing and mailing have all gone up. This will force a
raise in advertising rates
The Journal now does
all layout and proofing is electronic, eliminating mailing costs for
As of June 30, 2008:
Money Market Investment
Total of these
There are about 750
shops on the list; with over 250 shops removed as people report them
In cooperation with
Bob Hester, a new forum restricted to EB members will be opened. Voting
can be accomplished thru polls, but results cannot be tracked as to how
each member voted
Membership is at 4,291 and growing slowly as former
members discover the new Journal format. 360 new members this year to
date, 793 new members in 2007.
348 members rejoined this year to date (683 rejoins
in 2007) These are members that have had expired memberships 6 months or more.
Email notification will be available for those
members providing email addresses.
68 Event Insurance requests were processed thus
far in 2008. Remember to ask MJ for insurance letter six months before
your show date
Special Products continue to sell well, with new
items having been added
Membership Brochure has been redesigned and is ready
to ship to chapters, packets will go out to the RCs in late August.
Journal back issue requests have significantly
increased since new Journal staff took over
Director of Local Chapter's
The current RCs
all performing well in their positions.
We have 12
new chapters, we have
lost 2 chapters and have a total of 224 chapters
The website server was hacked on July 10. It
is impossible to know the source of the attack, and it is possible it was
injected by another client on our Host's database server. A new Forum was
installed on July 14, and the remaining applications are now being
redesigned to increase security
Special New Business –
Convention Management Software System
demonstrated the recently approved CMSS to the Eboard
were asked and
It was decided
investigate the cost benefits of purchasing vs leasing computer equipment
to run the system with a life-cycle cost analysis of five and ten years
purchased, would be a network of ten to thirteen laptop computers, two
server/routers with backup power supplies and appropriate accessories.
Special New Business –
Membership Incentive Program
- Any current
member in good standing who recruits
a new member will receive a free ONE
YEAR membership extension. This program will be in place
from October 31, 2008 through September 30, 2009.
A "new member" is
defined as someone who has never
before been a member of IPMS/USA, or whose last paid membership expired
before September 30, 2004. This incentive is limited to one
extension reward per current member, regardless of how many new members he
or she brings in. Details will be printed in the Journal.
James Corley, Secretary