NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.

IPMS/USA Executive Board Meeting Minutes

Meeting, VA Beach Convention Center
Saturday August 9, 2008 12:00pm EST

Officers Present

  • Jack Kennedy (President)
  • James Corley (Secretary)
  • Dave Morrissette (First Vice President)
  • Ron Bell (Second Vice President)
  • Dick Montgomery (Director of Local Chapters)
  • John Noack (Historian & Publication Director)
  • Ed Kinney (Treasurer)
  • Bob Hester (Webmaster)
  • Mary Jane Kinney (Office Manager)

Secretary James Corley called the roll.

First Vice President's Report

  • Reviewer Corps has been growing, but we still need more people.
  • We have received over $30,000 in kits for review in the past year.
  • Make & Take bought 1300 kits in March, but have used almost all of them
  • M&T needs to spend more money on kits, luckily the kits are very inexpensive

Second Vice President's Report

  • Orange County has provided the society with a little over $6000 from the 2007 show.
  • The Convention Management Committee has suggested the use of a common the Convention
  • Management System (CMS) to run standard registration and contest management.
  • Portland, Oregon and Phoenix, Arizona have each submitted a bid to host the 2010 National Convention.
  • The Convention Operating Parameters have been updated to make minor adjustments

Historian & Publications Director's Report

  • The Journal is getting delivered on schedule.
  • The staff has been expanded to include Brian Casteel as associate editor and Ron Reynolds as copy editor.
  • The position of Advertising Coordinator is still open. Advertising revenue still continues to rise.
  • One future issue will include a sponsored decal sheet.
  • The Journal will now shift to 100% color for all future issues, easing readability.
  • Costs have risen. The cost of paper, printing and mailing have all gone up. This will force a raise in advertising rates
  • The Journal now does all layout and proofing is electronic, eliminating mailing costs for proofing

Treasurers Report

As of June 30, 2008:

  • Money Market Investment Savings $115,730.58
  • Convention Savings $ 14,238.41
  • Make & Take $ 701.17
  • Regular Savings $ 27,340.05
  • Total of these accounts $158,100.21
  • Regular Checking $ 32,114.78
  • Outstanding invoices:
  • Total outstanding bills $0.00
  • Total Assets $ 190,214.99

Secretary's Report

  • There are about 750 shops on the list; with over 250 shops removed as people report them closed.
  • In cooperation with Bob Hester, a new forum restricted to EB members will be opened. Voting can be accomplished thru polls, but results cannot be tracked as to how each member voted

Office Manager's Report

  • Membership is at 4,291 and growing slowly as former members discover the new Journal format. 360 new members this year to date, 793 new members in 2007.
  • 348 members rejoined this year to date (683 rejoins in 2007) These are members that have had expired memberships 6 months or more.
  • Email notification will be available for those members providing email addresses.
  • 68 Event Insurance requests were processed thus far in 2008. Remember to ask MJ for insurance letter six months before your show date
  • Special Products continue to sell well, with new items having been added
  • Membership Brochure has been redesigned and is ready to ship to chapters, packets will go out to the RCs in late August.
  • Journal back issue requests have significantly increased since new Journal staff took over

Director of Local Chapter's Report

  • The current RCs are all performing well in their positions.
  • We have 12 new chapters, we have lost 2 chapters and have a total of 224 chapters

Webmasters Report

  • The website server was hacked on July 10. It is impossible to know the source of the attack, and it is possible it was injected by another client on our Host's database server. A new Forum was installed on July 14, and the remaining applications are now being redesigned to increase security

Special New Business – Convention Management Software System

  • Bruce Briggs demonstrated the recently approved CMSS to the Eboard
  • Many questions were asked and answered
  • It was decided to investigate the cost benefits of purchasing vs leasing computer equipment to run the system with a life-cycle cost analysis of five and ten years
  • The desired system, if purchased, would be a network of ten to thirteen laptop computers, two server/routers with backup power supplies and appropriate accessories.

Special New Business – Membership Incentive Program

  • Any current member in good standing who recruits a new member will receive a free ONE YEAR membership extension. This program will be in place from October 31, 2008 through September 30, 2009. A "new member" is defined as someone who has never before been a member of IPMS/USA, or whose last paid membership expired before September 30, 2004. This incentive is limited to one extension reward per current member, regardless of how many new members he or she brings in. Details will be printed in the Journal.

Submitted by
James Corley, Secretary

NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.