Sunday March 1, 2009 9:00pm EST
- Dick Montgomery
- Ron Bell
- Glen Broman
- John Noack
- Mary Jane
- Bob Hester
- President's Report & New Items – Jack Kennedy
Vice President's Report & New Items – David Morrisette
reviewers - two specific examples have over $300 worth of kits each
and refuse any further contact with the Society.
- Reviews/Reviewer corps in General. We currently have 90 reviewers and
growing. The website is keeping busy and we have had some success in
getting new companies to donate.
- National Vendor database is complete and integrated with regular
- Unsolicited reviews are still coming in.
- Make &
Take costs keep going up! The program is costing much more than we can
recover in donations. The manufacturers have quit donating kits;
rather they sell them to us at a huge discount. Our last order of 900
kits cost the society nearly $4000. This would cost the Society nearly
$10,000 per year.
Vice President's Report & New Items – Ron Bell
Convention update. See attached letter.
Convention bidding update: The EB will approach past bidders about
bidding, no other bidders have come forward as yet.
- Convention seed money loan will no longer be needed, as the National
Society must now take monetary control due to new IRS rules.
- The new
Convention Computer System is progressing. At this point, the primary
decision is between purchasing and leasing terminals.
- Secretary's Report & New Items – James Corley
- Treasurer's Report & New Items – Ed Kinney
- Checking Account - $ 35,004.15 (2/24/09)
Convention Checking - $ 5,000.00 (1/31/09) (funded from regular checking)
- Make N
Take - $ 1,295.24 (1/31/09)
Savings - $ 27,404.65 (1/31/09)
- Convention Savings - $14,247.36 (12/31/08)
Bank Certificate of Deposit - $ 41,151.10 (5.00%; 9/1/10)
- National City Bank Certificate of Deposit - $ $ 75,000.00 (4.40%;
in Accounts - $ 199,102.5
- Liability Insurance has been paid - $ 9,857.00
- Director and Officers Insurance has been paid - $ 922.0
large outstanding invoice is Revell Make N Take kits - $ 3,908.89
- Director of Local Chapters Report & New Items – Dick Montgomery
has a total of 217 Chartered Chapters.
are 3 IPMS members in separate parts of the country who are attempting
to gather the resources to form local chartered chapters.
- Beginning in January the DLC began to distribute relevant information
to all Chapter Contacts via email. These Chapter Contact Communiqué
messages focus on specific and time-relevant procedures and processes.
The fundamental goal was to establish a two-way flow of information
between the Chapter Contacts and the DLC. To date, this initiative has
resulted in far fewer returned snail-mail, bounced emails, and a
significant increase in the frequency and amount of questions being
asked by the Chapter Contacts.
Darrah, Regional Coordinator for Region 12 is recognized for his
outstanding leadership as evidenced by his region completing the
charter renewal process first, with 100% of the R12 clubs renewing
recognized for their leadership are Tim Darrah (R12), Doug Hamilton
(R1), Mike George (R5), and Glen Martin (R2). These RCs set a high
standard for communication and cooperation across regional lines in
regard to event scheduling and advertisement.
Randel (R7) is recognized for his willingness to serve IPMS as an
Associate Webmaster, working with Bob Hester as the newly installed
Assoc. Webmaster for the Member's Gallery.
Mark Knowlton (R8), Gil Hodges (R11), Sean Glaspell (R6), Phil Hale
(R3), Kirk Ballash (R4), Chris Bucholtz (R9), Jorge Moreya (R13) and
Don Kehrer (R10) are recognized for their ongoing service to their
regions and to IPMS.
- The RCs
continue to help individual IPMS locate clubs in their areas, help
clubs contact unaffiliated IPMS members, coordinate events within
local geographic areas, and to communicate effectively with other IPMS
clubs in their regions.
- Foreign Liaison Report & New Items – Glen Broman
is still no Supporting the Troops contact available in Iraq or
Afghanistan. Another option is to start donations to VA Hospitals.
- Historian & Publication Directors Report & New Items – John Noack
Managers Report – MJ Kinney
- Membership is rising again
- Sept-Oct Journal: 4241
- Nov-Dec Journal: 4172
- Jan-Feb Journal: 4198
date for the Mar-Apr: 4119
217 post cards out to the non-renews from the Sept-Oct journal and
have received 33 renewals from the mailing.
- Expiration notice is an 8.5 x11 page
- Current return card is too small
to increase card as there is room
- Membership incentive program is working
have 59 new members with 51 referrals
of 121 new members this year compared with 48 this time last year
office is now using a Virtual Terminal for the processing of credit
cards. New online processing will be of great utility.
Briggs is building a new membership database program, which will be
integrated into convention package for 2010 convention.
- Webmasters Report – Bob Hester
- Integration of the automated online credit card processing system is
taking longer than expected, but development is continuing.
- Election Bios need to be submitted by March 15
- The NCC
Section has been updated with current Judges and 2009 Convention Rules
Make 'N Take Section has been updated to include on online “Materials
Request Form”, and now reflects current materials availability
- Associate Webmaster John Ratzenberger has completed a comprehensive
redesign of the the Kit/Product Reviews Indexing system. In addition,
he is now developing possible online streaming video features for
future Reviews. It is the recommendation by the Internet Coordinator
that the E-Board formally recognize John's diligent and long-time
efforts to bring these improvements to the IPMS/USA Website.
Randel has been selected to be the next Associate Webmaster for our
Members Gallery; we expect to have him in place by April 1.
IPMS 2009 National Convention Update
Website: We are working through a couple of technical
issues but are near resolution. Of greatest concern is getting the
registration form to integrate properly with PayPal. This will be
accomplished and uploaded as soon as possible. We are updating it almost
Legal/Fiscal: The state of Ohio returned our Articles of Incorporation
Friday, I'm personally working with Michael Bradley of the Anaheim NatCon
to get the IRS 501(c)7 submitted and completed ASAP, but will take 2-3
months for approval of the IRS.
Registration: 7 confirmed so far, numerous inquiries which we are
Vendors: All 269 tables have been sold and we are putting names on a
waiting list. We're working with the Hyatt to see if we can optimize room
set-up to allow more tables.
Schedule: This is an ongoing project, but is progressing well. Obviously,
it is a work in process.
Tours: Pricing has been finalized for both the USAF Museum Tour and the
Columbus Zoo/Zoombezi Bay Tour. The zoo is bringing animals in (probably
Saturday) for a sort of "petting zoo" for spouses/kids. We are exploring
a Clippers (AAA Baseball) group outing one evening.
Security: The final preparatory visit to the Hyatt has been taken and the
walkie-talkies have been tested to assure their effectiveness.
Seminars: We have begun sending invitations for seminar presenters and
have two commitments so far.
Awards Sponsorships: 14 categories, 10 special awards so far. Reminder
letters go out next month.
Hotel: It appears the problem with booking Tuesday night (August 18th) at
the convention rate has been fixed, but we will continue to monitor it.
We've booked 539 rooms so far (out of 1460). I didn't get my end of the
month update, as Nancy (our contact) was out last week on vacation. I now
get an end of the month update, which she'll provide the last week of
every month until June, then I'll get it weekly. We're also laying out
registration tables, IPMS, etc. for the convention.
Volunteers: We are compiling a list of IPMS members close to our chapter
who have expressed an interest in volunteering to help. These will be
coordinated, trained and employed at the convention.
Special: Two Bob's has announced our special project, the 1/48th T2
Buckeye model. Lots of buzz so far. The convention decals will include a
T2 scheme not available in either kit.
Miscellaneous: Awards on time/on budget. We have pricing for convention
pins, judges pins, lanyards, t-shirts and hats, just need to determine
numbers. We are determining the contents of convention packets and are
near final determination. We have fixed the convention decal pricing and
placed our order (Two Bobs will be providing them).
James Corley, Secretary
March 6, 2009