NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.

IPMS/USA Executive Board Meeting Minutes


Annual
Meeting
August 21, 2009

Officers Present

  • Jack Kennedy (President)
  • Dave Morrissette (First Vice President)
  • Ron Bell (Second Vice President)
  • James Corley (Secretary)
  • John Noack (Historian & Publication Director)
  • Dick Montgomery (Director of Local Chapters)
  • Ed Kinney (Treasurer)
  • Eric Aitala (Webmaster)
  • John Ratzenberger (DFL)
  • Mary Jane Kinney (Office Manager)

New Business

  • Presidents Report & New Items - Jack Kennedy
    • Hall of Fame
      • An exploratory committee will be formed consisting of three long-time members to explore the feasibility of a Hall of Fame and suggest guidelines for induction
    • Life Memberships
      • A Life Membership has been granted to Aris Pappas (IPMS #22039) for his years of service as Chief Judge
    • Membership Extension
      • Bob Hester (IPMS #36955) is granted a five year extension to his membership in recognition of his service as webmaster
  • First Vice President's Report & New Items – David Morrissette
    • NCC & Category Name Review
      • It was suggested that the current aircraft categories are too confusing and generate many complaints from the members.
    • Revell Make & Take update
      • We are spending $5-6K per year with Revell
      • They are looking at a way to cut our costs
      • Shipping kits from the MnT Coordinator's Florida location is becoming a burden, will examine shipping alternatives
    • Reviewer Corps Status update
      • 126 reviewers
      • Donations from new companies are promised.
        • HobbyLink Japan
        • MRC/Academy
    • Badger Airbrush is proposing a national “Best Finish” award selected from regional winners. More to come
  • Second Vice President's Report & New Items – Ron Bell
    • 2010 Convention Report
      • IPMS Phoenix is well placed and looking good for next summer.
      • Financial details have been worked out to comply with new IRS requirements.
      • CMS hardware purchase proposal shelved due to prices
      • CMS software being rewritten with new platforms in mind.
    • Possible use of convention site locator service
      • Site locator service to find best sites and rates at no cost to IPMS.
    • Best Canadian Subject Award will be dropped effective 2010.
  • Treasurers Report - Ed Kinney
Regular Checking Acct $ 32,865.01
Regular Savings Acct $ 27,420.58
Convention Savings Fund $ 14,262.56
Make N Take Checking $ 2,027.51
2010 Convention Checking $ 1,372.05
Key Bank CD $ 41,151.10
National City CD $ 75,000.00
Total Assets $194,098.81
Outstanding Bills  
V21J4 Printing $ 9,000.00 +/-
Total $185,098.81 +/-
  • Director of Local Chapters Report & New Items – Dick Montgomery
    • The Chartered Chapters shall henceforth be required to give at least an annual treasury update to its membership.
  • Office Managers Report – Mary Jane Kinney
    • Back issues of Journals in storage?
      • Back Issues will be offered in a bundle
      • Unsold bundles will be disposed of for recycling
      • Old Journals will also be sent out with M&T boxes
    • Membership Incentive Program – continue or not
      • 105 'new' members have rejoined
      • Program will continue for another year
    • Credit card/shopping cart on website
      • Still a work in progress
      • Looking at companies which offer complete packages
      • Setup & Hosting fees are an issue
      • Interweaving with Membership Database for Event Registration is the big technical challenge
      • Needs to be operational by Dec. 15, 2009 for Phoenix
  • Webmasters Report & New Items – Eric Atalia
    • New format for Hobby Shop Guide
      • There has been some experimentation with the format of the HSG, making updates and searches much easier.
    • The Forum is running using a commercial package - Invision Power Board (IPB) - version 2.3, version 3.0 is available. 
      • It is a package based upon PHP scripts and a MySQL database backend. 
      • It requires a memory allocation for PHP of 160MBytes - EasyCGI only provides 20MBytes and will not increase this amount. 
      • This is the probable source of the instability of both the Forums and the impsusa2.org server.
  • Summary Statement
  • Adjournment

Submitted by James Corley, Secretary

2008 Income and Expenses

INCOME $ 143,548.80
   
Membership Dues and Assessments 104,916.00
Adult Memberships 92,143.00
Junior Memberships 814.00
Family Memberships 5,397.00
Foreign Memberships 2,022.00
Chapter Charter Fees 4,565.00
Refunds -25.00
   
Product Sales 3,866.85
Clothing and Wearables 2,384.35
Magazines 1,482.50
   
Other Income - Non Taxable 15,925.14
Support Troops 200.00
Donations 40.00
National Conventions
Orange Cty & Va Beach
15,555.14
Make N Take 130.00
   
Other Income – Taxable 18,840.81
Advertising 17,003.75
Interest 1,837.06
   
EXPENSES $ -129,934.48
   
Operating Expenses 62,954.95
Accounting Fees 1,000.00
Legal Fees 1,675.78
Supplies 1,357.44
Telephone 442.57
PO Box and Postage 3,954.61
Reviewer Corp Shipping 2,254.62
Occupancy (storage unit) 408.10
Equipment Rental/Maintenance 152.30
Printing 2,780.27
Convention Expenses 2,844.87
Awards/Trophies 182.00
Bank Service Chgs/CC Fees 3,107.02
Bond, Insurance 9,988.96
Contractor Services 18,650.00
Internet 1,705.72
Web Hosting 954.36
Make & Take 6,191.22
Reg Conv Supplement 800.00
Taxes 3,070.11
Miscellaneous – Copy Machine 1,435.00
   
JOURNAL EXPENSES $ 64,880.13
Printing & Production 52,606.11
Postage & Shipping 12,028.62
Staff Office Expense 245.40
   
COST OF GOODS SOLD 2,099.40
Clothing & Wearables 2,037.00
Miscellaneous - Badges 62.40
   
ASSETS AS OF 12/31/08 $ 204,414.94
Checking Account 41,238.76
Convention Fund 14,255.49
Make N Take 364.94
Savings Account 27,404.65
2010 Convention Checking 5,000.00
Key Bank CD 41,151,10
National City CD 75,000.00
NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.