NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.

IPMS/USA Executive Board Meeting Minutes

December 16, 2012

Officers Present

  • Dick Christ (President)
  • Mike Ronnau (Second Vice President)
  • Larry Randel (Director of Local Chapters)
  • Dick Montgomery (Secretary)
  • Ed Kinney (Treasurer)
  • John Ratzenberger (DFL)
  • Jim Pearsal (Historian/Publication Dir.)
  • Bruce Briggs (Membership Secretary)
  • Mary Jane Kinney (National Office Manager) *
  • Eric Aitala (Webmaster) *
  • Aris Pappis (50th Anniversary Committee Chairman ) *
* = Non-voting staff or Guest
  • General Activity
    • EB Motion : That the Office Manager be authorized to bind 2013 insurance by the quotes received for GL & UMB for $12,767 total. The motion was passed with no dissent.

  • Dick Christ, President
    • No items to report

  • Steve Collins, 1st Vice President
    • Not Present, no items to report

  • Mike Ronnau, 2nd Vice President
    • The 2014 convention plans are proceeding as planned. Convention and hotel contracts have been signed. The Convention Director and Committee have been asked to provide a “back-up” list of personnel, in case some unfortunate circumstance will cause a current member of that committee to become unavailable for continued service.
    • Several clubs have already requested information on bidding procedures for 2015, even before the annual invitation to all chapters has been sent to the Chapter Contacts.
    • A note to all convention hosts, present and future, that there is a required expense report/check request form that must be completed and submitted to the Treasurer for reimbursement. This aids in satisfying IRS requirements to help us maintain our Not-For-Profit classification.

  • Dick Montgomery, Secretary
    • A new Point of Contact has been developed, this being an Air Rescue USAF Group. Donations are always welcomed. To make a donation please contact the IPMS Secretary at IPMSSEC@IPMSUSA.ORG

  • Ed Kinney, Treasurer
    • 4th Quarter Treasurer's Report

      Regular Checking Acct $ 28,403.58
      Regular Savings Acct $ 27,601.65
      Convention Savings Fund $ 14,284.50
      Wire Transfer Account
      (will transfer to regular checking)
      $ 547.00
      Make N Take Checking $ 657.61
      Colorado Convention $ 6,415.66
      Orlando Convention $ 28,655.89
      Key Bank CD $ 47,245.28
      National City CD $ 80,426.81
      Total $ 234,237.98

    • Liability insurance premium will be due in the amount of $ 12,000+ - this can be made in 3 or 4 installments.  The invoice for V24J6 has not come in yet, additional pages were added to the usual number for convention coverage, so the invoice will be a bit higher, as well as the postage.
  • Larry Randel, DLC
    • Annual charter renewal period began at start of October and goes until December 31. Charter Renewal Currently at 168 of 242 chapters renewed – 70 % completion rate at about the 80% point in the renewal period (still slightly ahead of last year at this point). Most clubs are paying the $20 charter renewal fee online. Renewal is going well but is quite labor intensive for the DLC (averages 2 - 3 hours a day).
    • As expected, Make N Take requests have continued at almost zero for December as well. Requests there have been are for requests into 2013. This represents the usual decrease in activity near the holidays.
    • Make and Take Numbers for Dec
      Events:1
      Models: 50
      Model Costs: $ 179.90
      Shipping Costs: $ 28.98
      Shipping/Program Fees Paid: $ 50.00
    • Annual Total for 2012 (includes future events already requested or mailed out)
      Events: 72
      Models: 4139 (Aircraft 2273, Auto 1866)
      Model Costs: $ 8683.89
      Shipping Costs: $ 1564.25
      Shipping/Program Fees Paid: $ 2716.00
      Donations: $ 25.00
    • Total Cost:  $ 10248.14
    • Total Fees Collected: $2736.00

  • Jim Pearsal, Historian/Publication Dir.
    • No items to report.

  • John Ratzenberger, Dir. Foreign Liaison
    • Thanks to a referral from our Secretary, I have worked with IPMS-UK to assist folks in Croatia to set up their national branch.  We are experiencing a distinct increase in these, which is good for the global organization (IMHO).
    • Completed 2-1/2 of the 3 draft policies and sent to EB & selected staff.
    • Working 50th Anniversary issues, slower than planned, but still working.

  • Bruce Briggs, Membership Secretary
    • No items to report.

Staff in Attendance or via submission of report

  • MJ Kinney, National Office Manager
    • V24J6 did not go in the mail until December 11th – membership renewals are coming in fast and furious as of course the expiration date on these members for this issue is December 15th ! We mailed to 4,450. There are 483 new members as of December 1st with a good number of “rejoins” from being expired over a year ago.
    • I do note that we have 4 new members from Argentina.
    • We have sent in the paperwork to bind the liability insurance coverage, so it should be in place by January 15th to cover those 2 events the last half of January.
    • Eric is working to get the special products on the shopping cart – I need to get some photos to him and I think he will be ready.
  • Forum Admin - Dennis Tennant
    • Not present – no items to report.

  • Webmaster - Eric Aitala
    • Updated Forum software
    • Working on the online store - new items to be added
    • Working on a new IPMS Events / Calendar site
    • Working on a new IPMS Home page design and setup
    • Things to do
      • Another Forum software update
      • Store update for IPMS Nats - need info from Colorado
      • Online Amendment Voting process to be set up and activated

  • 50th Anniversary Committee Chairman – Aris Pappis
    • Committee has submitted a plan for the celebration of 50 years of IPMS/USA.
Submitted by Dick Montgomery, Secretary
Last Updated: Monday October 12 2015
 
NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.