NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.

 


IPMS/USA Executive Board Meeting Minutes

May 18, 2014

Officers Present

  • Dick Christ (President)
  • Dave Morrissette (1st VP)
  • Ron Bell (2nd VP)
  • John Walczak (Treasurer)
  • Larry Randel (DLC)
  • John Ratzenberger (DFL)
  • Mary Jane Kinney (Office Manager) *
  • John Lent (Chairman 2014 National Convention) *

* = Non-voting staff or Guest

  • New Business
    • 2VP Bell: Brief discussion about putting the CMS usage guidelines in place for 2016.

Officer/Staff Reports

  • Dick Christ, President
    • Nothing submitted for this meeting.

  • David Morrissette, 1st VP
    • Reviewer Corps
      • Late reviews are down to 101.
      • Working with late reviewers to either return items or finish the reviews.
      • 337 reviews posted to the end of April.
      • New manufacturers brought on: LPS Hobby, Freedom Models and Mirror Models.
    • Supporting the Troops - from Jon Emery
      • Support the Troops is rolling on with support continuing.
    • Support to National Convention
      • Working with Charles Landrum on sponsors for the Hampton Nationals.

  • Ron Bell, 2nd Vice President
    • Work is being done to iron out the details for supporting the Convention Management System.

  • John Walczak Treasurer
    • Ongoing discussion about Journal and make and take program financing. No decisions/motions made.

  • Dennis Tennant, Secretary
    • Thanks to MJ Kinney for taking meeting notes in my absence this month.
    • Final edits and changes are being made on the IPMS/USA staff roster. Still receiving conflict of interest forms from staff.

  • Larry Randel, DLC
    • 228 chapters chartered with a couple more coming on board. The Board will be receiving choices for the National awards in the next week.

  • John Ratzenberger, Dir. Foreign Liaison
    • ll the awards have been mailed, except two who simply disappeared and I’m not chasing them any more.  I am still awaiting results from many of them and I am still behind on processing those I do get.  No other news on 50th participation.
    • One new SIG, Resin & Vacforms.

  • Bruce Briggs, Membership Secretary
    • Nothing submitted for this meeting.

  • Jim Pearsal, Director of Publications/Historian
    • Nothing submitted for this meeting.

  • MJ Kinney, National Office Manager
    • At present we will be mailing V26j3 to 4,162 with only 126 that have not renewed from the Mar-April journal. This year we have 189 new members and 54 that have rejoined (membership lapsed more than one year).
    • The 50th anniversary shirts are selling well as are the pins. I have gone with a new vendor and it is taking some real effort to get everything coordinated. I have discontinued the items that did not sell well and am thinking of adding a small ( 21x10x9) duffel bag with the logo embroidered on the flap. Any suggestions as to other items would be most welcome.
    • I have obtained the quote for the convention cancellation insurance - $ 711.77. This includes terrorism coverage. Based on previous premiums for conventions on the east coast, this is very reasonable.

  • John Lent, 2014 Convention Chair
    • By the Numbers (As of  11 May 2014)
      • Lodging: (Current as of 10 May 2014)
      • 81% of total available rooms booked
        • Embassy Suites - 100% - 1000 Room Nights
        • Hilton Garden Inn - 155% - 60 Room Nights            
        • Courtyard Marriott - 90% - 300 Room Nights            
        • Springhill Suites - 23% - 240 Room Nights                            
        • Red Roof Inn - 55% - 160 Room Nights
        • Days Inn - 47% - 300 Room Nights
      • Vendors (Current as of 11 May 2014)
        • 83 Vendors Confirmed
        • Premium Tables Sold - 104
        • Regular Tables Sold - 262
        • Total: 366 (83% of total available tables)
      • Awards Sponsorships  (Current of 30 Apr 2014)
        • Standard Trophy Packages - 67 - (198 Total) - 33%
        • Special Award Packages - 16 - (16 Total - 100%
        • Total: 214 - 38.7%
      • Registration (Current as of 11 May 2014)
        • 153 Packages received
        • 83 Banquet Tickets
        • 41 Wounded Warrior Tickets
    • Additional items
      • HobbyLink Japan will be sponsoring the volunteer t-shirts.
      • The tour to the Army facility will require photo ID.
      • Awards have been ordered and are done – photos should be on the website soon.
      • A Ford Mustang will be on display and the owner will be doing a seminar on Mustangs.
      • Convention decals and Judges pins have been ordered.
      • Wing Nuts Wings will be donating models for the raffle.
      • Squadron will be putting convention flyers in their shipments.
Submitted by Dennis Tennant, Secretary
Last Updated: Monday October 12 2015
 
NOTE: This is the archive of the IPMS/USA Website. It is not currently being updated. Any information you find here may be out of date or incorrect. Visit the current IPMS/USA Website.