IPMS LogoInternational Plastic Modelers' Society / USA

IPMS LogoInternational Plastic Modelers' Society / USA

IPMS LogoIPMS/USA

IPMS LogoIPMS/USA

Executive Board Meeting Minutes

May 18, 2014

Officers Present

  • Dick Christ (President)
  • Dave Morrissette (1st VP)
  • Ron Bell (2nd VP)
  • John Walczak (Treasurer)
  • Larry Randel (DLC)
  • John Ratzenberger (DFL)
  • Mary Jane Kinney (Office Manager) *
  • John Lent (Chairman 2014 National Convention) *

* = Non-voting staff or Guest

New Business

  • 2VP Bell: Brief discussion about putting the CMS usage guidelines in place for 2016.

Officer/Staff Reports

Dick Christ, President

  • Nothing submitted for this meeting.

David Morrissette, 1st VP

  • Reviewer Corps
    • Late reviews are down to 101.
    • Working with late reviewers to either return items or finish the reviews.
    • 337 reviews posted to the end of April.
    • New manufacturers brought on: LPS Hobby, Freedom Models and Mirror Models.
  • Supporting the Troops - from Jon Emery
    • Support the Troops is rolling on with support continuing.
  • Support to National Convention
    • Working with Charles Landrum on sponsors for the Hampton Nationals.

Ron Bell, 2nd Vice President

  • Work is being done to iron out the details for supporting the Convention Management System.

John Walczak Treasurer

  • Ongoing discussion about Journal and make and take program financing. No decisions/motions made.

Dennis Tennant, Secretary

  • Thanks to MJ Kinney for taking meeting notes in my absence this month.
  • Final edits and changes are being made on the IPMS/USA staff roster. Still receiving conflict of interest forms from staff.

Larry Randel, DLC

  • 228 chapters chartered with a couple more coming on board. The Board will be receiving choices for the National awards in the next week.

John Ratzenberger, Dir. Foreign Liaison

  • ll the awards have been mailed, except two who simply disappeared and I?m not chasing them any more.? I am still awaiting results from many of them and I am still behind on processing those I do get.? No other news on 50th participation.
  • One new SIG, Resin & Vacforms.

Bruce Briggs, Membership Secretary

  • Nothing submitted for this meeting.

Jim Pearsal, Director of Publications/Historian

  • Nothing submitted for this meeting.

MJ Kinney, National Office Manager

  • At present we will be mailing V26j3 to 4,162 with only 126 that have not renewed from the Mar-April journal. This year we have 189 new members and 54 that have rejoined (membership lapsed more than one year).
  • The 50th anniversary shirts are selling well as are the pins. I have gone with a new vendor and it is taking some real effort to get everything coordinated. I have discontinued the items that did not sell well and am thinking of adding a small ( 21x10x9) duffel bag with the logo embroidered on the flap. Any suggestions as to other items would be most welcome.
  • I have obtained the quote for the convention cancellation insurance - $ 711.77. This includes terrorism coverage. Based on previous premiums for conventions on the east coast, this is very reasonable.

John Lent, 2014 Convention Chair

  • By the Numbers (As of? 11 May 2014)
    • Lodging: (Current as of 10 May 2014)
    • 81% of total available rooms booked
      • Embassy Suites - 100% - 1000 Room Nights
      • Hilton Garden Inn - 155% - 60 Room Nights ???????????
      • Courtyard Marriott - 90% - 300 Room Nights ???????????
      • Springhill Suites - 23% - 240 Room Nights????????????????????????????
      • Red Roof Inn - 55% - 160 Room Nights
      • Days Inn - 47% - 300 Room Nights
    • Vendors (Current as of 11 May 2014)
      • 83 Vendors Confirmed
      • Premium Tables Sold - 104
      • Regular Tables Sold - 262
      • Total: 366 (83% of total available tables)
    • Awards Sponsorships? (Current of 30 Apr 2014)
      • Standard Trophy Packages - 67 - (198 Total) - 33%
      • Special Award Packages - 16 - (16 Total - 100%
      • Total: 214 - 38.7%
    • Registration (Current as of 11 May 2014)
      • 153 Packages received
      • 83 Banquet Tickets
      • 41 Wounded Warrior Tickets
  • Additional items
    • HobbyLink Japan will be sponsoring the volunteer t-shirts.
    • The tour to the Army facility will require photo ID.
    • Awards have been ordered and are done ? photos should be on the website soon.
    • A Ford Mustang will be on display and the owner will be doing a seminar on Mustangs.
    • Convention decals and Judges pins have been ordered.
    • Wing Nuts Wings will be donating models for the raffle.
    • Squadron will be putting convention flyers in their shipments.

Submitted by Dennis Tennant, Secretary

Last Updated: Wednesday April 05 2017