IPMS LogoInternational Plastic Modelers' Society / USA

IPMS LogoInternational Plastic Modelers' Society / USA

IPMS LogoIPMS/USA

IPMS LogoIPMS/USA

Executive Board Meeting Minutes

March 2016

Officers Present

  • Ron Bell (President)
  • Dave Morrissette (1st VP)
  • Mike Van Schoonhoven (2nd VP)
  • Dennis Tennant (Secretary)
  • John Shimek (Treasurer)
  • John Noack (DLC)
  • Jim Pearsall (Historian/Publication Director)
  • Marie Van Schoonhoven (Office Manager) *
  • Eric Aitala (Webmaster) *

* = Non-voting staff or Guest

Note: With board consensus, the March meeting was a "virtual" meeting held via email correspondence. A conference call did not take place.

Action Items

  • The board gave Office Manager Marie Van Schoonhoven the formal okay to rent a post office box near her Florida home to replace our current one in Canton, OH. The new address will appear on all official documentation once active. (update: the new address for IPMS/USA is: PO Box 56023, St. Petersburg, FL 33732-6023)
  • The board agreed upon the method to be used in interviewing treasurer candidates and will start that process as soon as Ron can arrange a time good for all parties.
  • A motion to hire a programmer to update and streamline our Convention Management System software was made by Dave Morrissette and seconded by John Noack. Motion passed with a 6-0 vote. First VP Mike Van Schoonhoven has found a programmer versed in the system used by our CMS and will be working with him.
  • Four years' worth of charter stickers (through 2019) have been ordered by DLC Noack at a cost of $270.

Officer/Staff Reports

Ron Bell, President

  • As to a report, my review/revision of the C&BL is moving along. I'm working on marking up copies of the current and new document highlighting changes. Then I'll put together the rationale and submit if to the Eboard for a second round of review..

David Morrissette, 1st VP

  • No new items to report.

Mike Van Schoonhoven, 2nd Vice President

  • No new items to report.

John Shimek, Treasurer

  • No new items to report.

Dennis Tennant, Secretary

  • Will begin sending out conflict of interest forms soon to board and others in the Society. Quick response is appreciated.

John Noack, DLC

  • MnT program shut down, references removed from website. Forum traffic has been mostly positive.

  • We're stable at 99.5% chapter renewals from last year, including the addition of 3 new chapters. Several groups have contacted me about forming a chapter, but nothing has progressed beyond the inquiry stage.

  • Rechartering stickers - I reconsidered my decision to eliminate these. I got multiple quotes for stickers and chose a company in FL. I am awaiting drafts, but the cost for 1000 stickers - covering us through 2019 - is around $270. Once I see the proofs and approve them, they'll be shipped to Marie for distribution to the chapters.

Jim Pearsal, Historian/Publication Dir.

  • I'd like to add a couple of "mentions" in my report.
  • Doug Reed, the new Ad Manager for the Journal seems to be working out OK.
  • Marie Van Schoonhoven handled a "missing Journal" problem marvelously.

Marie Van Schoonhoven Interim, National Office Manager

  • No new items to report.

Eric Aitala, Webmaster

  • No new items to report.

Submitted by Dennis Tennant, Secretary

Last Updated: Wednesday April 05 2017