IPMS LogoInternational Plastic Modelers' Society / USA

IPMS LogoInternational Plastic Modelers' Society / USA

IPMS LogoIPMS/USA

IPMS LogoIPMS/USA

Executive Board Meeting Minutes

November 2019

Officers Present

  • John Noack (President)
  • Phil Peterson (1st VP)
  • T.J Misiolek (2nd VP)
  • Dennis Tennant (Secretary)
  • Mike Oberholtzer (Treasurer)
  • David Lockhart (DLC)
  • Jim Pearsall (Historian/Publication Director)
  • David Knights (Recruitment and Retention Secretary)
  • Marie Van Schoonhoven (Office Manager) *

* = Non-voting staff or Guest

Action Items

  • President John Noack suggested that the board pay $600 to sponsor noted Monogram designer Tom Daniels as a speaker at the San Marcos National Convention in 2020. After discussion, 2VP Misiolek made the motion (with Sec. Tennant seconding) that the National organization sponsor Daniels and defray some of his expenses. Motion passed on condition of Daniels attending and accepting our invitation to speak. The IPMS/USA will pay $600 towards expenses (if he accepts our offer) to have him speak in San Marcos in 2020.
  • President John Noack and board members DLC Lockhart, Treas. Oberholtzer and Sec. Tennant recently judged the National Hobby Town National Model Contest. They put their years of model building experience to good use and judged the best three models from a selection of Hobby Town locations nationwide.

Officer/Staff Reports

John Noack, President

  • John opened the conference call meeting by welcoming incoming board member and 1st VP Phil Peterson to the board. He sketched out an outline of how he would like the board to function in the coming year with the goal of getting things done. He would like to move toward formal budget planning in the future as well as increase our recruitment efforts.

Phil Peterson, 1st VP

  • Nothing to report.

T.J. Misiolek, 2nd Vice President

  • We have signed contracts from the convention teams for the Omaha and Las Vegas conventions. Everyone has been checking in regularly. He is waiting for Chattanooga to submit their final report paperwork before sending them their share of the profits. The convention management software successfully employed in Chattanooga will also be used in San Marcos.

Mike Oberholtzer, Treasurer

  • The IPMS/USA continues to have a great year financially. In addition to the very profitable Chattanooga convention, Journal revenue is up due to the efforts of new Ad Manager Ro Annis in collecting past due amounts. His work has been very successful, and revenues are up $3,000 over last year. Membership revenue is about even with 2018. Expenses are $15,000 higher than last year at this time, led by convention expenses. Other expenses are down slightly year to date. Overall we are about $33,000 ahead of last year in net profits at the end of November.  That will reduce somewhat as we pay Chattanooga for their share of convention revenues in December once their final report has been delivered.

Dennis Tennant, Secretary

  • Nothing much to report other than the successful addition of three disabled vets to our roster. The procedure for doing this is apparently working out well and word is getting out about our program to give disabled veterans a free, first-time member, membership. Hobby shops are being submitted for inclusion in our online database. Buck Dean was the most recent to add his hobby shop, Hurricane Hobbies in Jacksonville, FL.

David Lockhart, DLC

  • So far 224 chapters have submitted their annual renewal payments and paperwork. I will continue working to get all renewals completed.

Jim Pearsal, Historian/Publication Dir.

  • Nothing to report.

David Knights, Recruitment & Retention Secretary

  • In an effort to ramp up our recruitment efforts, Dave asked for funds to print more promotional materials to reflect our new National address and, in general, update the information provided in them. He will get an estimate on the pricing for new tri-fold pamphlets and report back to the board for approval. The board also discussed several strategies for improving membership but no solid plans were made at this time.

Marie Van Schoonhoven, National Office Manager

  • We added 64 new members in September and 36 new members in October.
  • A total of 4020 issues of the Journal were mailed for the Sept./Oct. edition and 3910 mailed for Nov./Dec.

There will be no board meeting in December. The board will meet next for a January conference call — Sec. Tennant

Submitted by Dennis Tennant, Secretary

Last Updated: Wednesday April 01 2020